Privacy policy

Updated: Thursday 21 September 2023.

My website tommyjamesphotography.co.uk, all related web sites, downloadable software, mobile applications inclusive of tablet applications, other services provided by us on which a link to this Privacy Policy is displayed, and all other communications with individuals through from written or oral means. Inclusive of email or phone.

Personal information

Tommy James Photography collects only personal information about you, such as your name, address, email address, or telephone number that you voluntarily provide to us. we may receive personal information about you when you send us an email through our website or sign up for our newsletter (if applicable). We may forward the personal information you provide to us to the person or department (internally) equipped to handle your request or respond to your inquiry.

Tommy James Photography does not sell any personal information we receive through email, website, or to any third party.

Tommy James Photography agrees to not add such information to any bulk email list we may prepare.

Our communications with you.

Tommy James Photography will contact you regarding your inquiry, booking, As necessary or to collect monies owed to the business. Therefore I may contact you via email, telephone, text message, messenger, and/or postal mail.

What do we do with the information we gather?

Tommy James photography requires collected information to understand your requirements and to provide you exceptional service. in particular for the following… Tommy James Photography may use collected information to improve services and our products supplied to you. Tommy James photography may (if applicable) send newsletters regarding offers and new products which may be of interest to you using the email provided and given consent to use. Tommy James Photography may contact you via email, phone, or post but only if consent has been given for contact of such kind. Information provided may be used on tommyjamesphotography.co.uk in regards to feedback and reviews or in the extent to recommendations.

Direct marketing

At the time of writing I do not generate a newsletter, offer subscriptions, and do not produce bulk or direct mail shots for marketing. If contact is made this will be regarding an inquiry or your interest in purchasing a product from the packages or services I offer. All forms of communication will be directly sent and received from me to you.

How long do we keep your information for?

For purposes of the business and accounting. this length of time will be determined by legislation. Tommy James Photography stores your personal information under full security and retains said details of your personal data for as long as necessary to complete your requirements. All personal data will be deleted six years after completion of your photography needs due to the obligatory requirements of my HMRC tax records. Clients of Tommy James Photography retain the rights for your personal data to be deleted before this point which can be exercised by submitting a formal request for deletion via email to info@tommyjamesphotography.co.uk

Photographic information

GDPR legislation states that a photograph may contain some form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Tommy James Photography will not photograph an individual as a means of unique identification or authentication unless contracted to do so. In regards to Guests at events, where Tommy James Photography has been hired to capture photographs may appear in photos taken by Tommy James Photography, this is done so as a part of the documentation of the event. Clients Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Tommy James Photography as described in this Privacy Policy.In terms of explicit GDPR compliance, clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests. The taking of photographs of guests, when viewed as a form of processing personal data, is necessary for the legitimate interests of Tommy James Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests. Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing Privacy Policy information to all guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Booking clients are therefore requested in their contract to direct their guests to read this Privacy Policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed. All images taken by Tommy James Photography will be stored securely on encrypted hard drives within my password-protected home office computer. The provider will be vetted to ensure they comply with the relevant regulations on data privacy and data security. The technology used to store my photographic work includes Pixieset media inc, used for my client’s gallery’s inclusive of being password-protected, and tommyjamesphotography.co.uk containing images throughout inclusive of portfolio and blogs. Tommy James Photography may display any photographic content in order to promote inclusive of tommyjamesphotography.co.uk, social media, blogs, photography-related websites, advertising, leaflets, business cards, brochures, articles inclusive of other material. The rights of the people captured in these photographs are protected by Tommy James Photography as detailed in this Privacy Policy. Tommy James Photography retains the full copyright of any photographs produced. Images captured at events will be retained for a minimum of two (2) years after the date of the event.


All edited photographs displayed on tommyjamesphotography.co.uk inclusive of purchased are displayed under the copyright guidelines of Tommy James Photography and are protected under the copyright, designs, and patents act 1988. Use of photographs purchased by clients as part of their contract or package inclusive of digital files, prints, canvases, albums, and all other materials are granted limited reproduction rights including printing and sharing for personal use only. This entitles producing of printed matter only. The user license specifically excludes the sale of the digital files or items produced from the files for commercial gain, advertising, publicity, or any other commercial use without the written permission of Tommy James Photography. If permission is required to use any digital files commercially, or for any other use not listed here, or if any doubt exists as to the extent of licensed usage, then please contact Tommy James Photography. If you are a third party, such as wedding vendors, media, or magazines, and would like to use my photographic work please do so by contacting Tommy James Photography. Credit should be given to Tommy James Photography if using the work of Tommy James Photography inclusive of websites, forums, social media, and other public materials.

Use of cookies

Cookies are text files that are stored in a computer system via an Internet browser. Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data’s subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognised and identified using the unique cookie ID. occasionally Tommy James Photography may gather information about your computer for services and provide statistical information regarding the use of our website to our advertisers. included information will not identify you personally it is statistical data about our visitors and their use of Tommy James Photography’s website. This statistical data does not identify any personal details whatsoever. Similarly to the above, we may gather information about your general internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our website and the service that we provide to you. All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular parts of our website. our advertisers (if applicable) may also use cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our website.

Your consent

By using this site, you agree to be bound by this notice.

Your right to lodge a complaint

Along with the rights to withdraw consent and exercise any of the above rights mentioned under ‘Your rights under the GDPR’, you also have the right to raise a complaint with a regulatory body. In the United Kingdom, this is the Information Commissioner’s Office (ICO). If you have concerns about the way your data is being processed by an organisation.

How to contact me

Please contact us with any questions or comments about this policy, your personal data, our use and disclosure practices, or your consent choices by email at info@tommyjamesphotography.co.uk.

Privacy Policy